What to include in a construction daily report
Write a construction daily report that answers questions months later: weather, crews, work, deliveries, inspections, instructions, delays and photos.
Photo documentation, daily reports and decision records
A record made on the day is worth more than a memory months later. These lessons cover what to write down and photograph on site, and how to keep it findable when the question comes.
How to organize construction photos by project, date and location
Set up a simple system that ties every construction photo to its project, capture time and place, so anyone on the team can find it months later.
Progress photos from fixed points: a weekly routine
Set fixed photo points and a weekly routine so construction progress photos line up from week to week and show clearly what has changed.
Describing a site photo so it can be found in a year
Write a one-line description for every site photo — what it shows, where and why — using the gridlines, rooms and detail numbers people search for.
Decision records: who decided what, and why
Keep a short record of each project decision — the question, the options, who decided and why — so the answer holds up when it is questioned later.
Project notes that are useful later
Write short project notes with a clear title, the facts, the place and a tag, and file them in the project where your team can find them, not in a notebook.
Documenting existing conditions before work starts
Photograph and describe the site, neighbouring property, roads and truck routes before mobilizing, so damage that was already there is on record.
How to record damage and incidents on site
Once people are safe, record damage or an incident with photos and plain facts, and report it the way your employer and your jurisdiction require.
Geotagged photos and plan pins: when location data helps and when it misleads
Know how far to trust a photo's GPS position on a construction site, and when a named area or a pin on the drawing is needed to say exactly where.
Records you can rely on: originals, edits and metadata
Keep original photo files and their metadata, save edits as copies, and know which site records hold up when someone questions when or how they were made.
